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Personal Assistant to Director cum Admin
Job Description
KEY RESPONSIBILITIES
- - Provide day-to-day administrative and secretarial support to the Director.
-Manage the Director’s calendar, appointments, meetings and schedules.
-Coordinate internal and external meetings, including meeting arrangements and follow-up actions.
-Prepare correspondence, reports, presentations, meeting materials and other documents as required.
-Handle travel arrangements, including flight bookings, accommodation, transportation and itineraries.
-Coordinate office facilities, maintenance, housekeeping, office supplies and related service providers.
-Assist in coordinating company events, meetings, visitors and other office activities.
-Handle confidential information and documents with a high level of discretion.
-Follow up with relevant parties on assignments, deadlines and action items on behalf of the Director.
-Liaise with internal teams, customers, suppliers and external parties when required.
-Support other ad-hoc assignments and projects as directed by the Director.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
- Requirements
-Able to handle confidential information with integrity and discretion.
-Independent, proactive, detail-oriented and able to work under pressure.
-Good interpersonal skills with the ability to communicate effectively with people at different levels.
-Willing to handle multiple tasks and work with minimal supervision.
-Experience in a manufacturing, engineering or technology environment will be an added advantage.
EXPERIENCE AND QUALIFICATIONS
- -Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
-Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role.
-Strong organizational, time management and coordination skills.
-Good written and verbal communication skills in English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
-Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
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